It is also a tool X5 Management uses in one-on-one leadership and sales coaching to ensure effective habits are created for more ideal performance.Regardless of the type of business you’re running or even the industry you’re operating in, so much of your success on a daily basis comes down to your ability to make quick, effective decisions at a moment’s notice.Įqually important is your ability to see the “bigger picture” - how does that seemingly small decision you’re making on a project today affect you and your team tomorrow, next week or even a year from now? How does it help you not only mitigate risk but deliver a higher quality end product to your clients? How does it make sure that today’s business capabilities stay aligned with tomorrow’s business objectives?ĭo you currently have the level of insight you need to know the answers to these questions in the first place? Analysis Paralysis, or: The Trouble With Dataįor the modern business, the major productivity-related issue that most people are running into isn’t a lack of available data - it’s quite the opposite. If managed and executed effectively, and consistently, the Priority Matrix is a tool that helps address these challenges. Time management and teamwork are some of the areas we hear about from clients and prospects. If you, as a business or sales leader, are overwhelmed, imagine the team around you. Regardless of what environment we work in, sometimes everything seems urgent and we become overwhelmed by what we perceive to be competing priorities. The beauty of using a Priority Matrix is it keeps things simple by focusing on two factors – urgency and importance. This process creates the sense of urgency required to finish a project on time. The team can decide, discuss, and debate the four areas of priority before getting started, which avoids internal factors that often lead to delays, such as poor or minimal communication. This is especially true when it comes to time frame and scope. There is always an advantage of a fast-moving and busy sales or service team working together with the same priorities. These are likely projects that have been talked about however they never become recognized as valuable, and if that is the case, elimination is the best solution. Time lost in this category due to common distractions is costly to the growth of the individual and the organization. Follow-up will be critical.Ĭonsider this area as your “stop doing” list! Any activity that fits within this category is not providing you or the organization value. These are good examples of projects to delegate to employees or emerging leaders who may need to develop a skill set. Common workplace distractions and interruptions fit well within this category. What may seem highly urgent to some may not be important to your sales goals or the health of the organization. We encourage individuals to try and limit time in this area. This category includes carving out time for continued business development activity or prospecting. Continued sales and servicing existing customers keep your organization in business. That is why the Priority Matrix should be mastered!Īlthough it’s not necessary to complete these immediately, these sales and service-related tasks are critical to continued success and growth. Instead, prioritizing key tasks can make a world of difference. And when it comes to workplace productivity, multitasking can be a killer. As a leader, this can be particularly frustrating when a team is struggling to be productive.īut the truth is, without prioritizing certain tasks, it’s tough to effectively cross things off a list. In a world where multitasking is almost as natural as breathing, it’s not uncommon to feel like one is constantly working on something, but never really making any progress. Ultimately, it helps cut distractions and interruptions that can be costly to an organization’s productivity. It also enables individuals to quickly find those critical areas of focus for weekly scheduling. We often reference this tool in training courses to help participants spot important and urgent tasks versus unimportant and non-urgent tasks. Often associated with project management, the Priority Matrix is a matrix (often software) that helps identify tasks and their priority.
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